PCSSD - Summary of Board Operations, July 2012

Summary of Board Operations, July 2012

On June 20, 2011 the Arkansas Department of Education removed the Pulaski County School Board of Education and Superintendent, Dr. Charles L. Hopson, and took control of the District. Dr. Tom Kimbrell, Commissioner, Arkansas Department of Education, will serve in the stead of PCSSD Board of Education. Former Superintendent Bobby Lester and Phyllis Stewart, ADE, were appointed as liaisons for the District by the Department of Education. Dr. Jerry D. Guess was selected as the Superintendent of the Pulaski County Special School District, effective July 1, 2011.
July 10, 2012

Reports

  1. 2011-2012 Annual Personnel Hiring and Deployment Report
  2. 2011-2012 Annual Minority Participation in Athletics Report

Old Business

  1. Exchange position (Plumbers Apprentice) frozen position (Welders Helper). There is currently one Plumbers Apprentice position (grade 43) open. Exchanging this position to reopen the Welders Helper position (grade 40) would greatly benefit the welding department. The welding department currently consists of one personnel and is responsible for all the metal fabrication and welding needs of the district. The additional personnel would allow the welding department to stay on top of current demands and perform preventative maintenance throughout the district as well as assist with new ADA railing, etc., being applied through the district. Approved
  2. Electrical Foreman Position. The Maintenance Department combined the Electrical Systems Supervisor and Mechanical Systems Supervisor positions. The day to day supervision of six electricians, one lighting tech, one audiovisual tech, and two energy management techs requires adding an Electrical Foreman (Rage 7) position. The position will be filled from within by one of our two master electricians, creating a vacant electrician (Grade 58) position which will be frozen. Approved
  3. Convert position (Carpenters Helper) into new position (Groundskeeper). There are currently three carpenter helper positions (grade 39) open. Converting one of them into a new position of Groundskeeper (grade 40) would greatly benefit the grounds department. This department currently consists of two personnel and is responsible for pest control, fencing, tree maintenance, etc., for the district. The additional personnel would allow the grounds department to stay on top of current work demands and perform preventative maintenance throughout the district as well as implement new standards and practices being applied to the department. Approved
  4. Upgrade current Equipment Repairman position to Grounds Foreman position. The employee in the current Equipment Repairman position (grade 47) is retiring. This position has been filling the requirements of the frozen Grounds Foreman (grade 59). The grounds department requires one employee to hold a chemical pesticide applicator certificate which is in the job description requirements of Grounds Foreman. Exchanging this position would allow the grounds department to meet the needs and requirements for this and other job requirements of the department. The addition of supervisory function would also be of great benefit. Approved
  5. Convert position (Carpenters Helper) into new position (Locksmith Helper). There are currently three Carpenter Helper positions (grade 39) open. Converting one of them into a new position of Locksmith Helper (grade 39) would greatly benefit the Locksmith. The Locksmith is solely responsible for the entire district, door, hardware and sophisticated lock systems. The additional personnel would allow the Locksmith to stay current and perform preventative maintenance throughout the district as well as implement new technologies being applied through the district. Approved
  6. Converting Maintenance Supplies Specialist position to Operations Specialist II – Maintenance. The Maintenance Department has a vacant position for Custodial Supplies Specialist. Those duties have been combined into the Maintenance Supplies Specialist position. Due to the increased need for better oversight and management of internal control highlighted in two recent state audits, the department wishes to delete the vacant position and create and Operations Specialist II position. The new position will strengthen oversight by handling all budget, finance and human resources related matters for the department. Approved

New Business

  1. Upgrade Bandwidth. This is to create a baseline standard for communications and internet for PCSSD. This will upgrade from current T1 connection in most schools to Ethernet. The increase of bandwidth is critical to the long term support of 21st Century classroom technology and online resources for instruction, teaching and learning. This upgrade will provide sustainability and support of existing and future investments in classroom technology. Approved
  2. Arkansas Leadership Academy School Support. The Arkansas Leadership Academy School Support will continue to assist schools to plan for improved student achievement and school improvement. Some staff of the schools will participate in the Arkansas Leadership Academy Institutes. A School Capacity Builder from the Arkansas Leadership Academy will work with the school to improve achievement. The following schools will work with the Arkansas Leadership Academy School Support: Fuller Middle, Maumelle Middle, Northwood Middle, Sylvan Hills Middle, Jacksonville High, Maumelle High, Mills High, North Pulaski High, Robinson High and Sylvan Hills High. Approved
  3. Change order #8 to HARCO Master Contract (Sylvan Hills High and Robinson High). This change order provides painting and counter overlays in the Sylvan Hills High and Robinson High media centers. Approved
  4. Hallway and Media Center painting at Sylvan Hills Elementary. Approved
  5. Change order to Baldwin and Shell Master Contract (Chenal Elementary). The safety hazards and drainage issues need to be corrected on the Chenal Elementary School playground to help prevent injury. Approved
  6. Change order #5 reference: HARCO Construction Master Contract (Oak Grove Elementary). This change order adds an asphalt overlay to the Oak Grove Elementary front parking lot and driveways. Approved
  7. Modify corridor painting contract (Robinson High School). This modification will remove black stripe and paint lower half of wall the same light color as top of wall. This will increase reflectivity and brighten the hallway. Approved
  8. Change order #13 reference: HARCO Master Contract. This change order will modify the flooring and restroom in the Nurse’s office at Robinson High School. The current restroom is too small, fixtures are not ADA compliant, and the door is too narrow for ADA access. Proposed repairs bring the restroom into compliance. Approved
  9. Modification to HARCO Master Contract (Robinson High). The current driveway and parking lot pavement has failed and contains numerous potholes. Approved
  10. Change order #9 to HARCO Master Contract (Sylvan Hills High). This change would include the painting of the grid and ceiling tiles that are yellowed and stained and need to be replaced. Approved
  11. Change order #19 reference: HARCO Master Contract (Sylvan Hills High). This change is to replace ceiling tiles and paint the grids in the main corridors and cafeteria. Approved
  12. Change order #17 reference: HARCO Master Contract (College Station). This change is to modify the existing parking lot layout to improve flow and aesthetics. Approved
  13. Change Order #18 reference: HARCO Master Contract (Sylvan Hills Elementary). This change is to replace the worn carpet in the Sylvan Hills Elementary Media Center. Approved
  14. First Arkansas Bank and Trust Banking Services Agreement. The proposed Banking Services Agreement between the district and First Arkansas Bank and Trust describes the existing services, fees, and earnings credits. There is currently no written agreement and therefore the administration requested that the bank provide the attached document. The only change to the existing relationship provided by the proposed Banking Services Agreement is that the bank will pay the district “a rate of 100% of the 90-day U.S. Treasury Bill discount rate minus 150 basis points with a floor of .25% on all collected balances held in the primary account (sweep account).” Approved

Consent Agenda

  1. Summary of District Operations for June 2012. Approved
  2. Personnel. Approved
  3. Bills for Payment. Approved

Hearings

Hearing (1) (Postponed) On July 11, 2012, a three-member panel consisting of Danny Knight (Chair), Gloria Rogers and Ken Turner met for a two hour discussion concerning the hearing of Michael Minton. It was the intent of the panel to have a hearing at Mr. Minton’s request in July. After discussion with attorneys it was determined that the hearing would be rescheduled in September 2012. Hearing (2) On July 12, 2012, a three-member panel consisting of Danny Knight (Chair), Gloria Rogers and Ken Turner conducted a hearing regarding the termination of Kate Hoover, a special education teacher. At the request of the employee, the hearing was closed. The hearing was held at the Pulaski County Special School District boardroom located at 925 East Dixon Road, Little Rock, Arkansas. Jay Bequette, Bequette and Billinglsey, P.A., was counsel on behalf of the Pulaski County Special School District (PCSSD). Clayton Blackstock, Mitchell, Blackstock, Barnes and Snedden, PLLC., was counsel on behalf of the employee. After all testimony and review of documents, the hearing panel recommended: (1) Teacher placed on two years probation. (2) Teacher suspended from all extra earning opportunities (home-bound instruction, working the gate at school sporting events, conducting teacher inservice workshops for a fee, etc.) – no extra pay of any sort. (3) Teacher makes full restitution for all overcharged or questionable hours as determined by the district (4) Teacher signs a document stating she is aware of the restitution charge and agrees to fully comply in the time frame as prescribed by the district. (5) The signed statement will be placed in the teacher’s personnel file until the teacher has fully complied with the restitution amount assigned by the superintendent. The panel further recommends that violation of any part of the agreement or probation will be deemed grounds for termination. Dr. Tom Kimbrell, Commissioner of Education, acting in the stead of a school board, sustained the panel’s findings. Hearing (3) On June 17, 2012, a three member panel consisting of Danny Knight (Chair), Mary McClendon and Ken Turner conducted a group hearing pursuant to the Arkansas Fair Dismissal Act. At the request of the employees, the hearing was public. The hearing was requested by a number of non-certified employees in response to the non-renewal of their employment contracts. The hearing was held at the Pulaski County Special School District boardroom located at 925 East Dixon Road, Little Rock, Arkansas. Jay Bequette, Bequette and Billinglsey, P.A., was counsel on behalf of the Pulaski County Special School District (PCSSD). Mark Burnette, Mitchell, Blackstock, Barnes and Snedden, PLLC., was counsel on behalf of the employees. After hearing all testimony and review of evidence, the hearing panel voted unanimously that reasons set forth by the superintendent for the recommended non-renewal were true, and that the superintendent’s recommendation to non-renew the contracts of non-certified personnel who requested the hearing should be accepted. Dr. Tom Kimbrell, Commissioner of Education, acting in the stead of a school board, sustained the panel’s findings. Hearing (4) On July 24, 2012, a three member panel consisting of Danny Knight (Chair), Gloria Rogers and Ken Turner conducted a hearing on the non-renewal of the employment contract for Gerry W. Joshua, lead custodian at Robinson High School. The hearing was held at the Pulaski County Special School District boardroom located at 925 East Dixon Road, Little Rock, Arkansas. The employee and the district were represented by counsel. After all testimony and review of evidence, the panel voted unanimously to uphold the superintendent’s recommendation for non-renewal. Dr. Tom Kimbrell, Commissioner of Education, acting in the stead of a school board, sustained the panel’s findings. Hearing (5) On July 24, 2012, a three member panel consisting of Danny Knight (Chair), Gloria Rogers and Ken Turner conducted a hearing on the non-renewal of the employment contracts for Helen Williams, Tammy Smith and Robbie Clay. Each employee was notified of the hearing date and time pursuant to Arkansas Public School Employee Fair Hearing Act, Ark. Code Ann 6-17-1701 et seq. and Board Policy GDQA-R. Ms. Clay did not participate in the hearing. The hearing was held at the Pulaski County Special School District boardroom located at 925 East Dixon Road, Little Rock, Arkansas. The employees and the district were represented by counsel. The contract for Ms. Williams, a 7.5 hour per day special education para-educator, was terminated July 1, 2012, due to the necessity for budget cuts beginning the 2012-2013 school year. At the time of the hearing Ms. Williams had been recalled to another school, but wanted to remain at her former location – Bates Elementary. After all testimony and review of evidence, the panel voted unanimously to uphold the superintendent’s finding of fact to be true. The contract for Ms. Tammy Smith, a 6 hour per day CBI/CDL para-educator, was terminated July 1, 2012 due to the necessity for budget cuts beginning the 2012-2013 school year. Ms. Smith was given the option of: 1) applying for a 7.5 hour per day par-educator position, and, if hired, she would have to resign as a bus driver or 2) to remain as a bus driver without a par-educator position. She chose to drive a bus. She is in position to be recalled as a 6 hour per day CBI/CDL para-educator if a position becomes available in the district during the next two years. After testimony and review of evidence, the panel voted unanimously to uphold the superintendent’s finding of fact to be true. Dr. Tom Kimbrell, Commissioner of Education, acting in the stead of a school board, sustained the panel’s findings.
July 23, 2012

New Business

  1. Change Order #001 Reference: East Harding Contract. The modification to Mills High School was necessary to improve aesthetics of the school. Approved
  2. Change Order – College Station Elementary. The modification to College Station Elementary was necessary to improve aesthetics of the school and improve ADA accessibility to the parking lot. Approved
  3. Compass Learning/Odyssey Software Renewal. To renew district-wide software for Learning Services. This is the annual maintenance update and support agreement. Approved
  4. Change Order HARCO Master Contract – Additional painting at Robinson High School. Nutrition Services personnel anticipated painting the kitchen area but grease and peeling paint made this project more suited for contract accomplishment. Approved
  5. Change Order: East Harding Master Contract – Fuller Middle School. The interior of the gymnasium needed to be painted. Approved
  6. 1 FTE Secondary Assistant Principal, to be split .5 for Mills High School and .5 for Jacksonville High School. Mills High School and Jacksonville High School have been identified as Priority Schools and the .5 FTE Assistant Principal at Mills High School and .5 FTE Assistant Principal at Jacksonville High School will help in facilitating the achievement of the TAGG and non-TAGG student populations. Approved
  7. 1 FTE Dean of Students at Mills High School. Mills High School has been identified as a Priority School. Due to this status it has been decided to add a dean of students to help with discipline. This will allow the assistant principals additional time to work with classroom instruction and raise student achievement for the TAGG and non-TAGG student populations. Approved
  8. .5 FTE Elementary Assistant Principal for Taylor Elementary. Taylor Elementary has been identified as a Focus School. The .5 FTE Assistant Principal will allow the Assistant Principal to be at the school full time to help in facilitating the achievement of the TAGG and non-TAGG student populations. Approved

Consent Agenda

  1. Award of Bids
    1. BID 13-010 Bread: IBC Sales Corporation. Approved
    2. BID 13-009 Food: SYSCO Foods. Approved
    3. BID 13-008 Cleaning Service for Vent-A-Hoods: Mid-South Clean Machine, Inc.