PCSSD - Summary of Board Operations, April 10, 2012

Summary of Board Operations, April 10, 2012

On June 20, 2011 the Arkansas Department of Education removed the Pulaski County School Board of Education and Superintendent, Dr. Charles L. Hopson, and took control of the District. Dr. Tom Kimbrell, Commissioner, Arkansas Department of Education, will serve in the stead of PCSSD Board of Education. Former Superintendent Bobby Lester and Phyllis Stewart, ADE, were appointed as liaisons for the District by the Department of Education. Dr. Jerry D. Guess was selected as the Superintendent of the Pulaski County Special School District, effective July 1, 2011.

New Business

  1. Consider Resolution Authorizing the Issuance and Delivery of Bonds to refund the District’s Refunding and Construction Bonds, Series A, dated November 1, 2004. Approved March 28, 2012
  2. Consider Resolution to adopt a Post-Issuance Compliance Policy Manual in connection with the District’s bond issues. IRS requires written procedures to be in place for Post-Issuance Bond Compliance. Approved March 28, 2012
  3. Recommendation for Deputy Superintendent for Learning Services. The positions for Deputy Superintendent for Elementary Education and Deputy Superintendent for Secondary Education have been eliminated and combined into the position of Deputy Superintendent for Learning Services. This position will become effective July 1, 2012. Approved April 26, 2012

New Business (Approved 4/10/12)

  1. Revised Board Policy JE-R, Student Attendance. ADE Standards Assurance has requested that we include an exception for those students with IEPs and 504 plans in our revised Attendance Policy (per Commissioner’s Memo COM-12-013, dated 09.08.2011 and Standards Review Team, ADE). First Reading – No action required
  2. Disposal of old band uniforms at Mills High School. The band has received new uniforms and must empty uniform closet to store them. The old uniforms are over 15 years old. The condition was not good enough to consider resale. Approved
  3. Disposal of old band uniforms at North Pulaski High School. The band has received new uniforms and must empty uniform closet to store them. The old uniforms are over 12 years old. The condition was not good enough to consider resale. Approved
  4. Review Financial Audit for fiscal year ended June 30, 2011 and approve corrective actions related to findings. This is to comply with requirements of Ark. Code Ann § 6-1-101(d) related to school board approval of audit and approval of corrective actions related to findings. Approved
  5. Generator and electrical needs for Central Office. To protect and prevent permanent loss of critical hardware, software and data. This investment will protect the technology assets and provide air conditioning to the data center and electricity during a power outage. Currently, there are no such services at the Central Office and this is Step #1 of an Infrastructure Disaster Recovery Plan for technology and related assets. The cost is $130,000. Approved
  6. Wireless Infrastructure for Mills High School and Fuller Middle School. This is to replace/upgrade network equipment to support wireless infrastructure in support of teaching and learning. The cost is $485,000.00. Approved
  7. USDA Notice of Equity in School Lunch Pricing Implementation. Based on USDA Equity in school meal pricing implementation. This is to increase paid student breakfast and lunch prices by $.15 each. Currently breakfast price is $1.35 for both elementary and secondary schools. After price increase the cost will be $1.50. Currently the lunch price is $2.10 for elementary and $2.35 for secondary. After price increase the cost will be $2.35 for elementary and $2.50 for secondary schools. This will bring the PCSSD District current with the USDA guidelines. Adult prices will not change. This would become effective July 1, 2012. Approved
  8. Revision of 2012-2013 PCSSD Parent/Student handbook for Student Conduct and Discipline. The District is required by State and Federal law to provide students and parents with notification of policies regarding conduct and discipline. The district is also required to furnish the Arkansas Department of Education a copy of this publication. A biracial committee comprised of parents, students, teachers, administrators and representatives of the Joshua Intervenors met to review the Handbook and recommend necessary revisions.
  9. Amend Board Policy DGA to authorize Electronic Transfer of Funds. As suggested by Commissioner’s Memo COM-12-036, provide authorization for the Electronic Transfer of Funds in compliance with Arkansas Code Annotated § 6-13-701 (e) (1) as amended by Act 989 of 2011. First Reading – No action required
  10. COBRA Administration Contract for Insurance Products not Administered by EBD. Contract with Total Administrative Services Corporation (TASC) to notify, enroll, bill and collect premiums and comply with federal COBRA regulations regarding terminated employees who choose to continue insurance coverage obtained while employed by PCSSD. Approved
  11. Fiscal Distress Improvement Plan. This is to replace objectives 36-39 added February 23, 2012, with more specific objectives and strategies for the purpose of addressing the declining balance determined by the State Board of Education February 13, 2012. Approved
  12. Revise Section X (G) of the Parent/Student Handbook for Student Conduct and Discipline – Student Nutrition Department. To provide correct meal prices for the 2012-2013 school year and explain the district policy pertaining to charges. Retains a three-charge maximum for elementary and middle schools and eliminates charges for high school students. Approved
  13. Combine job duties (Mechanical and Electrical Systems Supervisors) and change job title. The Electrical Systems Supervisor (PTS, Range 9) recently retired. Combining the ESS’s position responsibilities with the Mechanical Systems Supervisor’s (PTS, Range 9) responsibilities frees up a position for reclassification as a much needed Custodial and Grounds Area facilitator. The additional personnel and responsibility added to the MSS’s position are well within a reasonable span of control for one person and more effectively streamlines the organization. The new job title would be Mechanical and Electrical Systems Supervisor. Approved
  14. Hire an additional Custodial and Grounds Area Facilitator (PTS, Range 9). The Electrical Systems Supervisor (PTS, Range 9) recently retired and that position is being recommended to be combined with the Mechanical Systems Supervisor’s position. Currently PCSSD only has one Custodial and Grounds Area Facilitator position for 36 campuses and over 120 custodians. The span of control for this one position is unmanageable. The open position created by the retirement of the ESS would fund a second and much needed Custodial and Grounds Area Facilitator and would make the span of control of the Custodial and Grounds Area Facilitators much more manageable. Approved
  15. Roof Replacement for Robinson High School. Roof leaks and water infiltrations are damaging interior and causing mold problems. The cost is $329,031+ 6.5% A/E Fees. Approved
  16. Roof Replacement for Sylvan Hills Elementary Media Center. Roof leaks and water infiltrations are damaging interior material and causing mold. The cost is $32,268 + 6.5% A/E Fees. Approved
  17. Revision of Board Policy EF, Food Services. To bring board policy up to date with district practices which are USDA standards. All schools (not just Elementary) will meet all state and federal requirements necessary for participation in state and federal programs. First Reading – No action required
  18. Revision of Board Policy EFC, Free and Reduced Price Food Services. To bring board policy up to date with district practices which are USDA standards. All schools (not just Elementary) will meet all state and federal requirements necessary for participation in state and federal programs. First Reading – No action required
  19. Revision of Board Policy JLCF-R, Student Health Form. This is to update and revise into a more user-friendly format and to include State mandated information. First Reading – No action required

Consent Agenda

  • Summary of Districts Operations for April 2012. Approved
  • Personnel. Approved
  • Approval of Award of Bids. Approved
  • Approval of Bills for Payment. Approved
  • Approval of Financial Report. Approved
  • Approval of Fiscal Distress Reporting Requirements. Approved

Hearing 1

On April 9, 2012, a three-member panel consisting of Danny Knight (chair), Gloria Rogers and Ken Turner conducted a student hearing at the request of the parent/guardian. The meeting was held in the Pulaski County Special School District Administration Boardroom at 925 East Dixon Road, Little Rock, Arkansas. The eleventh grade, male student at North Pulaski High School, was recommended for expulsion for the remainder of the 2011-2012 school year. The student was charged with violation of Rule 403 – Assault/Battery with Risk of Death or Serious Injury. After review and consideration of the evidence, the hearing panel rejected the administration’s recommendation for the expulsion of the student for the remainder of the 2011-2012 school year. In lieu of expulsion, the panel provided the following modification: (1) the student is to return to North Pulaski High School and be placed on probation for the remainder of the 2011-2012 school year and the fall semester of the 2012-2013 school year and; (2) student is to attend five hours of anger management counseling to be arranged and paid for by his parents. Documentation of counseling services is to be provided to the Division of Equity and Pupil Services. As Commissioner of Education, acting in the stead of a school board, Dr. Tom Kimbrell sustained the panel’s findings.

Hearing 2

On April 9, 2012, a three-member panel consisting of Danny Knight (chair), Gloria Rogers and Ken Turner conducted a student hearing at the request of the parent/guardian. The meeting was held in the Pulaski County Special School District Administration Boardroom at 925 East Dixon Road, Little Rock, Arkansas. The ninth grade, male student at the Pulaski County Special School District Learning Academy, was recommended for expulsion for the remainder of the 2011-2012 school year. The student was charged with violation of Rule 309 – Unlawful Sexual Conduct. After review and consideration of the evidence, the panel upheld the administration’s recommendation for the expulsion of the student for the remainder of the 2011-2012 school year. As Commissioner of Education, acting in the stead of a school board, Dr. Tom Kimbrell sustained the panel’s findings.