The Classified Personnel Policy Committee met on October 3, 2013 at 1:30 pm in Conference Room B of the Central Office. In attendance were John Sparks, Julie Welfel, Clint Walker, Belinda Jackson, Derek Scott, Becky Del Rio, Bill Goff, and Charles Blake. Keith Cooper was absent.
John Sparks opened the meeting to discuss and finalize the arrangements for the Classified Personnel Policy Committee elections for the 2013-14 year for the positions of Student Nutrition and Clerical. According to the Policies, elections are to be held by mid-October and the PPC committee needs to be organized by the end of October.
Election Day will be held October 9th district wide at the locations where paychecks are distributed for the employee. Notices will be delivered to the staff members via paycheck announcements, call out announcements, a mass email announcement, and postings of notice and minutes to the website. Each employee will vote at the location where the paycheck is delivered. The ballots are being prepared by the print shop using the scan sheets. Ballots will be delivered to the bookkeepers or other designated classified employee via courier with a memo directing this employee to distribute the ballots to the classified staff members and to have the staff member initial a print list acknowledging the receipt of the ballot. Following the completion of the ballot, the staff member is directed to return the ballot to the bookkeeper or designated classified employee for placing in the envelope for return through the courier. If a classified staff member is not listed, the bookkeeper (or other designated classified employee) will contact John Sparks to request a ballot.
Ballots will be tabulated on Tuesday, October 15 at 1:30pm at the Central Office. Attendance by the candidates is not required; however, they may attend with no more than one observer of their choice.
The next scheduled meeting of the Classified PPC will be at 1:00pm on October 22, 2013 at the Central Office (conference room to be arranged).
Becky Del Rio, Secretary
Approved by voice vote 10/3/13