PCSSD - Classified Personnel Policy Committee Minutes: February 11, 2015

Classified Personnel Policy Committee Minutes: February 11, 2015

The Classified Personnel Policy Committee met in Conference Room B of the Central Office at 1 p.m. on February 11, 2015.

In attendance were Bill Goff, Julie Welfel, Becky Del Rio, Clint Walker, Charles Blake, Emry Chesterfield, Claude Johnson, Derek Scott and Loria Bryant.   
Chairperson Clint Walker called the meeting to order at 1:05 p.m.

Old Business

Kim White sent the information to Clint Walker regarding the proof of experience which was required by January 2, 2015, by the employees affected by the change in experience policy as defined in the PPC policy manual:

Employees hired before July 1, 2013, may provide his or her immediate supervisor with written verification of experience relevant to their current job if they believe they have more years of experience than they are being credited for on the salary schedule. If the immediate supervisor believes the experience to be relevant to the employee’s current job, he/she will recommend that the District’s Human Resources Department verify the experience documented by the employee. The employee must submit the written verification of experience to his or her immediate supervisor no later than January 2, 2015. 4. If the District’s Human Resources Department verifies the relevant experience submitted by the employee, the employee will be allowed to advance on the salary schedule up to three steps per year (two additional steps per year) until his or her placement on the salary schedule reflects all relevant years of experience. The additional advancement on the salary schedule will begin with the 2015-2016 school year.

A total of 329 employees submitted written verification of experience prior to the due date which would amount to an estimated district cost of $1, p.m.612,843.95 to implement the salary step over the three years, with a cost of $599,403.85 for the 2015-16 school year. At present the number of these employees who would be on track after the first year would be 96.

Charles Blake suggested that the total steps be applied within the year to these 329 employees so that all employees will receive these step increases immediately instead of waiting for a roll out. Charles Blake moved to apply the step increases for the 329 employees who submitted their relevant experience to HR at the estimated total cost of $1, 612,843.95 be implemented at one time to bring all employees to the current qualifying seniority level of their step. Derek Scott seconded the motion. Motion carried unanimously. The policy within the manual should be amended and acted upon at the next meeting.

Bill Goff – Update on Storage of Election Ballots

At the January 14 PPC meeting Becky Del Rio moved that election ballots be stored and kept for a period of five years and then destroyed. Julie Welfel seconded the motion. Motion carried. Bill Goff was asked to draft a policy regarding the current storage procedures for discussion at the February meeting. Bill Goff presented and moved that the following procedure recommendation to the PPC regarding the storage of election ballots by added to the third paragraph on page 3 of the Personnel Policies Committee Section of the Classified PPC manual:

All election ballots and instructions pertaining to the election shall be retained for five school years, counting the election year as year one. The school district’s Chief Financial Officer shall be responsible for determining the storage location and safeguarding the ballots for the five school years required by this policy.

Emry Chesterfield seconded the motion. Motion carried unanimously.

Clint Walker- Update on Early Retirement Incentives

Clint Walker provided the 1999-2000 PCSSD early out incentive program for review and discussion at the next meeting. Others were encouraged to present any other examples of early out incentive programs for discussion so that the PPC can consider the possibilities of early out incentives for the 2015-2016 school year end.

New Business

Reduction of force policy page 75 of the Classified PPC procedures

Discussion of the current policy of the manual regarding the reduction of force – to ensure that seniority is honored in the process. This topic with the develo p.m.ent of a policy will be discussed at future PPC meetings.

Claude reported that employees from food service contacted him about prorated salary to ensure payments during the summer. Bill Goff reminded us that the prorated opportunity is available and that employee needs to speak with Connie Laster.

Emry Chesterfield moved to adjourn the meeting. Bill Goff seconded the motion. Motion carried.

The next meeting is scheduled for March 11, 2015 at 1 p.m. in Conference Room B.

Respectfully submitted,
Becky Del Rio, Secretary
Approved: March 11, 2015