PCSSD - Certified Personnel Policy Committee Minutes: September 13, 2016

Certified Personnel Policy Committee Minutes: September 13, 2016

Present: Pam Fitzgiven, Loveida Ingram, Melissa Moore, Renee George, Paul Brewer, Superintendent Jerry Guess, Dr. Janice Warren, Earl Williams, Denise Palmer


I. Call to Order 5:12 p.m.

II. Approval of Agenda:

Motion to accept the agenda was made by Dr. Warren; seconded by P. Brewer; Motion carried. 

III. Approval of June 9 and August 30 Minutes:

Motion to accept the June 9 and August 30 minutes with any necessary changes was made by L. Ingram; seconded by M. Moore; Motion carried.

IV. Allocations of $500 Per Teacher (Earl Williams):

Questions regarding the email that was sent about Teacher Allocation Money depends on the grade level that is taught. 

In HS= 10.00 per student (6610) is given to teachers that have 5 or more classes/periods a day. These funds are split by the teachers at the school.

In the Robinson HS example= Enrollment is 567 students, therefore, 5670.50 is allocated for teachers to split among themselves to spend on students in their classes. Teachers are allowed to spend the funds on the ‘front end’ and are encouraged to spend it early. Teacher spending does not have to be preapproved in the beginning, only closer to December. 

Discussion was held that certain schools need to be addressed and verbal instructions need to be put into writing for principals and bookkeepers regarding this information. 

Dr. Tackett and Denise Palmer will get a written set of rules and procedures sent out to bookkeepers and principals regarding teacher allocation funds. 

6th Grade= $20.00 per student to be divided among teachers that teach 5 or more periods.

Middle School and High School= $10.00 per student to be divided among teachers that teach 5 or more periods.

ALE budget is different. Dr. Warren is in charge of the ALE budget.

$1.50 increase in Media Center budgets due to increase in prices of books.

V. District Budget (Denise Palmer): Teacher Salary Increase: 

No final budget available yet due to the split with NPJSD. Budget is due by Sept 30th. Due to PCSSD portability, insurance benefits were paid for teachers that were going to NPJSD for the month of August. 

Chairperson asked if there would be money available for a teacher salary increase. D. Palmer stated that currently the District is looking at a bonus for teachers. D. Palmer was invited to attend PPC meeting in October to discuss Budget/Teacher Salary Increase

VI. PLC meetings:

No consistency throughout the district/schools. In elementary schools, differences are drastic due to the ‘pull out’ times for art/music/counselor/media/p.e. Some elementary schools require meeting everyday while others may meet once a week. 

Secondary schools, teachers are being required to meet before school, during planning time, or even after school.

Robinson HS-PLCs are held before school-which extends the teacher workday. 

Oak Grove and Baker are also experiencing issues with PLC times.

PLCs are NOT mandated by law, ADE, nor do the PPC policies require teachers to attend PLCs. Therefore, administrators should not require teachers to attend them.

Dr. Warren wants to discuss this further at our October meeting.

VII. Personnel Policies Committee p. 4:

Currently the policy states that in the event of a resignation, “the vacancy will be filled the next election cycle.” Chairperson Fitzgiven pointed out that this does not follow the law regarding the minimum number required to serve on the Committee. Therefore, the Certified PPC needs to look at rewriting the policy to reflect the law. Because we need to be in compliance with the law, this would not require us to go through the same process of other policy changes. Suggested language change would be “In case of a resignation of an elected certified member, an emergency election would take place to finish out the term of the person(s) resigning.” 

VIII. Adjournment: 6:20 p.m.

Motion to adjourn was made by L. Ingram; second by M. Moore; Motion carried.


Submitted by Melissa Moore, Certified PPC