PCSSD - Certified Personnel Policy Committee Minutes: Jan. 14, 2014

Certified Personnel Policy Committee Minutes: Jan. 14, 2014

Superintendent's Board Room

Present: Chairperson Pam Fitzgiven, Judy Stockrahm, Robert Austin, Loveida Ingram, Joyce Bender, Janice Warren, Paul Brewer, Jackie Smith, Superintendent Jerry Guess, and Bill Goff

I. Call to order: 4:47 p.m.

Chairperson Fitzgiven allowed Goff to address the Committee:

  • Goff distributed 3 handouts: 403b Administration RFP Executive Summary of 12/13/13, Benefit changes for both Classified and Certified employees, and an Analysis of Proposals of Tax Sheltered Annuities offered PCSSD employees.
  • April 1 is when the changes go into effect.
  • JTS will meet with all employees building by building.
  • The new deductions will begin in March.
  • There is a change in Short Term Disability.
  • Goff states that we currently have 11% of employees contributing to a 403b plan.
  • The intent is to have a single provider for new contracts. If employees are already with another company, they can stay with them or roll over to another provider.
  • Arvest charges 1.91%. This is less than other providers. They will be allowed to come on the campuses to inform teachers about the annuities.
  • Dr. Guess states that PCSSD puts in 14%, PCSSD employees put in 6% to retirement. He stated that the Legislature is looking at changing our Teacher Retirement Plan. He also stated that they don't like the fact that our Teacher Retirement pays so much and are looking at changing our plan to a 401K plan. He also stated that it won't affect his retirement or those in the room (Certified PPC), but it will affect younger teachers who are not so close to retirement.

II. Approval of Agenda:

Ingram moved to accept. Bender seconded motion. Motion carried.

III. Approval of Minutes:

Austin moved to accept minutes with correction of Section V. second sentence: Sentence should read "He stressed that there is no clear definition of when Central Office can be notified of [problems]. Strike the words "excessive student absences". Warren seconded motion. Motion carried.

Austin thanked Dr. Warren for taking care of the non-credit list problem at Mills.

IV. December Bonuses:

Chairperson Fitzgiven asked for a list of employees that did not receive a bonus. Brewer stated that part time, non-contracted employees did not receive one. He stated they are currently looking into employees who work 20 days or more. Fitzgiven asked if there are employees who have worked a year or longer without a contract that did not receive a bonus. Brewer stated there were no employees that have worked without a contract other than employees such as cafeteria monitors. Brewer stated that if a person works 20 days or more, a contract is required and is looking into this.

V. Projected Allocations 2013-2014:

Chairperson Fitzgiven distributed a handout she received from Warren showing the allocations. The following question was posed: What happens to the $500 instructional money if it is not spent? Is the money lost? Warren stated that the money is not lost that it goes into the individual school account.

VI. PCSSD Elementary Planning Periods:

A handout was presented by Warren showing the elementary schools' planning periods. Chairperson Fitzgiven distributed the District's waiver letter that was written February 21, 2013 and given to the elementary teachers to sign to have their prep time changed to after the student day. Fitzgiven asked for clarification: The handout stated Before/After School Planning but the waiver states only after school planning. Warren stated that this was a form that had already been in place and that no teacher was doing before school planning at the Elementary level. Also, Fitzgiven stated that there are schools listed on the form as having after school planning time, yet there are teachers at those schools who have their planning time within the student day. Warren stated she organized the list based on what the majority of the teachers were doing at each school.

VII. Professional Learning Communities Survey:

Chair Fitzgiven gave a copy of an overview of the results of the surveys to each committee member for review. The focus of the results was on the inequities between schools and among schools—elementary and secondary. Warren stated that it was excellent documentation. Smith and Warren were surprised at the number of inequities and agreed that it needed to be addressed. Warren stated she would give it to Dr. Bednar for review. The remedy presented states "Because teachers will be evaluated on whether or not they attend PLC meetings under the Teacher Evaluation Support System Domain 4, the district should provide teachers a time in which to meet that is consistent and equitable for all those involved with students. It is recommended that the faculty/staff of each school in the district meet one day of each month for a PLC meeting. The PLC meeting will begin promptly 10 minutes after the student day ends and last no longer than one hour. If the meeting extends beyond one hour, a teacher may leave without it negatively impacting his/her evaluation. Teachers on bus duty will not be penalized for missing a portion of the meeting. The faculty/staff and or administration will be responsible for making sure those teachers receive the information missed. The faculty/staff will be responsible for deciding which day of the month they will meet and should be given an opportunity to collaborate on the content of the meeting. A sign in sheet for each meeting will be provided as record of their attendance. Notification will be given at least one week (5 working days) in advance of a PLC meeting in order for faculty/staff to make arrangements for childcare and/or a secondary job."

VIII. Adult/Workplace Bullying Language:

Chairperson Fitzgiven distributed a handout containing NEA's definition for Bullying. The Student handbook definition and page 18 (paragraph 3) of the Certified personnel policies were looked at. After discussion, the Committee agreed to use NEA's definition with the addition of language from the student handbook. The committee also agreed that Fitzgiven would "clean-up" policy language that Austin proposed to add to the definition and email to the committee members for approval at the next meeting. The committee also agreed with Smith's proposal to look at other district's policies to help us with writing policy addressing workplace bullying.

Definition: "Workplace bullying is the repeated, health-harming mistreatment of a person that takes one or more forms:

  • Verbal, Written and/or electronic abuse
  • Offensive conduct/behaviors (including nonverbal) that are threatening, humiliating, or intimidating
  • Work interference—sabotage—that prevents work from getting done.
  • Subtle tactics of deceit, distortion, misrepresentation, and misdirection”

Rationale: Workplace bullying language is needed to create a safe, healthy, and productive working environment of mutual respect among staff, as well as, among staff and immediate supervisors.

Motion to accept the above agreed definition of workplace bullying to be placed in the current certified personnel policies by way of teacher vote was made by Ingram; seconded by Austin. Motion carried.
YES votes: Fitzgiven, Stockrahm, Bender, Austin, Ingram, Brewer, Smith, Warren
No votes: none
Not Voting: none

IX. Collegial Respect:

Chairperson Fitzgiven provided a handout containing a definition of Collegial Respect taken from the Professional Negotiations Agreement (PNA).

Definition: If an administrator, teacher, or group believes a problem exists with their collegial relationship, the administrator or teacher shall speak privately to the individual or group to establish a resolution and any such critique shall be in confidence. (added language underlined)

Rationale: Collegial respect language is needed to create a working environment of mutual respect among staff, as well as, among staff and immediate supervisors.

Motion to accept the above agreed definition for collegial respect to be placed in the current certified personnel policies by way of teacher vote was made by Ingram; seconded by Austin. Motion carried.
YES votes: Fitzgiven, Stockrahm, Bender, Austin, Ingram, Brewer, Warren, Smith
NO votes: none
Not Voting: none

Brewer handed out Act 444: An act to extend veterans preference in hiring to school districts; to clarify the veteran’s preference law; and for other purposes. He suggested we put that on our next month's agenda

X. Adjournment: 6:26 p.m.

Submitted by Judy Stockrahm