PCSSD - 6.6 Fundraising

6.6 Fundraising

All fundraising activities held in the District or in the name of the District must be pre-approved in writing by the Superintendent or the Superintendent’s designee. Approval will be predicated on the potential for return relative to the time and energy to be invested in the fundraising. Fundraising that conflicts excessively with and/or detracts from student or teacher instructional time in either the planning or the execution of the activity will not be approved.

Neither an individual school nor the District shall be liable for any contract between clubs or organizations and third parties.

Student participation in any fundraising activity shall:

  1. Be voluntary. Students who choose not to participate shall not forfeit any school privileges. It shall not be considered discriminatory to reward those who participate; and
  2. Not influence or affect the student’s grade.

For purposes of this policy, “Door-to-door sales” means the selling of merchandise outside of the child's home and off the school grounds.

Secondary Schools

Fundraising in the secondary schools may only be done by officially sanctioned student clubs, spirit groups, school PTAs, or parent booster clubs. Student clubs and spirit groups must receive written approval from their sponsor and the school principal before submitting the fundraising proposal to the Superintendent.

Door to door fundraising activities are generally discouraged. If approved, students wishing to participate who are under the age of eighteen (18) must return to their sponsor a signed parental notification and permission form.

Elementary Schools (K-6)

Fundraising in the elementary schools may only be done by the school or a school sponsored organization. Door to door fundraising activities are generally discouraged, but there shall be no more than one (1) such activity per school per school year.

Schools must provide written notification of the following to parents or legal guardians of elementary students who participate in fundraising programs:

  1. Student participation in fundraising programs is voluntary;
  2. Students who do not participate will not forfeit any school privileges; 
  3. Students may not participate in fundraising programs without written parental permission returned to school authorities;
  4. An elementary student who sells fundraising merchandise door to door must be accompanied by a parent or an adult; and
  5. Unless the school provides supervision, parents must accept responsibility for appropriate adult supervision.

Online Fundraisers

All school-affiliated online fundraisers must be approved by the superintendent or the superintendent’s designee. The Superintendent or the Superintendent’s designee shall act as the point of contact for all school-affiliated online fundraisers. An employee may be disciplined, up to and including termination, if the employee establishes:

  1. A school-affiliated online fundraiser without the permission of the superintendent or the superintendent’s designee; or
  2. The employee as the point of contact for a school-affiliated fundraiser instead of the superintendent or the superintendent’s designee.

For purposes of this policy, a “school-affiliated online fundraiser” includes, but is not limited to, a fundraiser intended to raise funds for a particular teacher’s classroom, grade, student club or organization, or athletic team.


Legal References:
A.C.A. § 6-18-1102
A.C.A. § 6-18-1104

Date Adopted:  8/8/17

Last Revised: