PCSSD - 5.6: Challenge To Instructional/Supplemental Materials

5.6: Challenge To Instructional/Supplemental Materials

Instructional and supplemental materials are selected for their compatibility with the District’s educational program and their ability to help fulfill the District’s educational goals and objectives. Individuals wishing to challenge or express concerns about instructional or supplemental materials may do so by filling out a Challenge to Instructional Material form available in the school’s office.

The contesting individual may present a copy of the form to the principal and request a conference be held at a time of mutual convenience. Prior to the conference, the principal shall consult with the teacher regarding the contested material. In the conference, the principal shall explain to the contesting individual the criteria used for the selection of the material and its relevancy to the educational program as well as any other pertinent information in support of the use of the material.

Following the conclusion of the meeting, the principal shall have five (5) working days to submit a summary of the concerns expressed by the individual and the principal’s response to those concerns to the Superintendent or the Superintendent’s designee.

If the contesting individual is not satisfied with the principal’s response, the individual may, after the five (5) working day period, request a meeting with the Superintendent’s designee where the individual shall present the same Challenge to Instructional Material form previously presented to the principal. Following the meeting, the Superintendent or the Superintendent’s designee will appoint a committee of five (5) certified personnel of the District. The committee shall consist of:  the Superintendent’s designee, Director of Elementary Education, the Director of Secondary Education, the Program Administrator/Coordinator of the subject area in question, and two other certified individuals without a vested interest in the challenge. The committee shall meet and discuss privately the material in question. At the conclusion of the discussion the committee will vote by secret ballot to determine whether the material shall be removed as an instructional material.

Following the conclusion of the meeting, the Superintendent’s designee shall have (5) days to write a summary of the concerns expressed by the individual and the committee’s response to those concerns. A notice of the committee’s decision and summary shall be given (by hand or certified mail) to the complainant. The Superintendent’s designee shall create a file of the committee’s response along with a copy of the contesting individual’s Challenge to Instructional Material Form.

If, after receiving the notice of the committee’s decision, the contesting individual is not satisfied with the outcome, he/she may appeal the decision to the district Board of Education by filing a written appeal to the Superintendent within five (5) working days of the committee’s decision or of written receipt of the decision.  The Superintendent shall present the contesting individuals’ Challenge to the Instructional Material Form to the Board at the next regularly scheduled meeting along with the written responses to the challenge. The Board may elect, if it so chooses, to hear brief verbal presentations from the parties involved in the challenge.

The Board shall decide at that meeting or their next regularly scheduled meeting whether to retain the material, limit the availability of the material, or remove the material from the school. The Board’s primary consideration in reaching its decision shall be the appropriateness of the material for its intended educational use.


Legal Reference: 20 USC 1232(h)(c)(C)

Date Adopted: 9/12/17

Revised: 2/1/18