Travel Guidelines for In-State Conferences

Guidelines for Conferences Funded out of Title I, Title II-A, NSLA and Professional Development Funds

Appropriate forms must be submitted to the Office of Federal Programs/Professional Development four weeks prior to conference with the principal’s signature. The Office of Federal Programs/Professional Development will forward the forms to the appropriate Director and the Deputy Superintendent for approval. Required forms:
ACSIP Expenditure Checklist
Leave Form
Travel Approval Request Form
Conference Registration Form

After receiving approval with appropriate signatures (Principal, Office of Federal Programs/PD, Elementary/Secondary Director, Deputy Superintendent) to attend the conference, school staff will:
Create an on-line purchase requisition for payment of registration
Scan all approved supporting documents (ACSIP Expenditure Checklist, Leave, Travel Approval Request, Conference Registration form) to the school’s PO.

When submitting the Out-Of-District Travel Final Expense Report form, include copies of the approved Travel Approval Request Form, Leave Form, and Conference Registration form/agenda with all required signatures. Per diem is not paid for breakfast, lunch and/or dinner for travel that does not require an overnight stay.

Use this site to determine the Per Diem rate for the conference city for the Professional Development Conference Request form and the Travel Approval Request Form. Reimbursement for first and last day of travel is at 75% of the daily per diem rate for the conference city.

The Out-Of-District Travel Final Expense Report must be submitted within 10 days of return to the Office of Federal Programs/Professional Development.

The Office of Federal Programs/Professional Development will NOT be responsible for payment for conferences that are not pre-approved using the appropriate forms and following procedure. The school or individual attending will be responsible for payment.