Introduction to PCSSD WebMail

All PCSSD teachers will now have an @pcssd.org email account instead of @pcssdmail.org. Please contact your Principal for your account information. This tutorial will help familiarize you with the new features available in webmail.

How to Log in

  1. Go to login.pcssd.org OR Go to any page on pcssd.org and click on the “WebMail” link at the top of the page.
  2. Enter your username and your password

    NOTE: If you currently use your first initial last name plus the last 4 digits of your PCSSD employee number plus “@pcssd.org” to log into your computer at school you will use that information as your username (i.e. If your name is “Yearly Planner” and your employee ID is “123456″ and you have been using “yplanner3456″ to log into your computer). Enter the same password you use to log into your computer.

    If you log into your computer using something like “PRIN,” “T103,” “R1S1,” etc. you will be given a username that follows the pattern above and a generic password. The first time you log into your email account you will have to change the password to something you want. It must be a minimum of 8 characters, it must contain at least one number and it must contain at least one special character ($, %, &, capital letter).

  3. Will briefly see the following screen as you are logged in to you email inbox.

Set Your Signature

  1. Click on down arrow next to “Options” in the top-right
  2. Click on “See All Options”
  3. Click on “Settings,” on the left side.
  4. Set the appearance of your signature to your preferences.
  5. Type your signature information in the white area.
  6. Click “Save,” in the bottom-right.

Create New Folders


  1. Right-click on the folder you wish your new folder to fall underneath (This example uses “Inbox”
  2. Select “Create New Folder…”
  3. Give the folder a name and press “ENTER.”

    NOTE: If you change your mind and do not want to create the folder, press “ESC.”

Move an Email to Another Folder

  1. Right-click on email message you wish to move.
  2. Select “Move to folder…”
  3. Click on folder where the email should go.
  4. Click the “Move” button.

Create a New Email Message

  1. Click on the “New” button OR click on the down arrow to the right of the “New” button and select “Message.”

  2. Complete the “To” information.If you do not know the email address of the person(s) you are emailing, click on the “Address Book” icon near the top of the window.

    3.  

  3. The Address Book – Webpage Dialog window will open.
  4. In the “Search” area type the name (last name or first name) or part of the name of the person you are searching for and press “Enter” on your keyboard.
  5. Right-click the name of the person you wish to transfer to the “To” line in your new email and select “New Message.”
  6. After entering a Subject and including your message, click “Send”.

 

NOTE: If you get the following screen, don’t panic. It’s easy to correct:

  1. Click the “Yes” button.
  2. Click “OK.”
  3. Close the Address Book – Webpage Dialog window.
  4. Go back to your new email window.
  5. Click on the line near the top of the window that says “Pop-up blocked. To see this pop-up or additional options click here…”
  6. Select “Always allow pop-ups from this site…”

YOU WILL ONLY HAVE TO DO THIS ONE TIME – not every time you use the address book.

AFTER turning off the pop-up blocker, click on the Address Book icon again.

Create Calendar Entry

  1. Open the calendar by clicking “Calendar” in the left-hand column, near the bottom.
  2. Double-click in the body of the calendar OR click on the “NEW” button.

  3. Enter the pertinent information for the appointment
  4. Click the “Save and Close” button.

 

To Send a Meeting Invitation

  1. Open the calendar by clicking “Calendar” in the left-hand column, near the bottom.
  2. Click on the down arrow that’s to the right of the “New” button.
  3. Select “Meeting Request.”
  4. On the “To” line, enter the email addresses of the individuals you are inviting to the meeting.
  5. Complete the pertinent information and click “Send.”

Set “Out of Office” Reply (aka Tell People You’re On Vacation)

  1. Click on down arrow next to “Options” in the top-right corner.
  2. Click on “See All Options.”
  3. Click on “Organize E-Mail” on the left side of screen or click on “Tell People You’re on Vacation” on the right side of the screen.
  4. If you clicked on “Organize E-Mail” you will need to click on “Automatic Replies” (an icon across the top).
  5. If you clicked on “Tell People You’re on Vacation,” you can skip #4 above.
  6. Click the radio button next to “Send Automatic Replies.”

    NOTE: If you place a checkmark beside “Send replies only during this time period:” you can specify the timeframe for the automatically generated message. The function will turn on and off at the times you set.

    However, if you do not use “Send replies only during this period:” (no checkmark in the box), you will have to go in and turn off the automatic replies when they are no longer necessary.

  7. This first message will only be sent one-time to senders within your organization.
  8. You can set the font, size, appearance, etc of your outgoing message. Type your message in the area provided.
  9. Beneath the body there is a selection box for the second automatically generated out-going message: “Send automatic reply messages to senders outside my organization.” If you place a checkmark in the box you will have the option to:
    1. Send replies only to senders in my contact list
    2. Send replies to all external senders
  10. Make your selection, change the appearance settings and type your message.
  11. Click “Save” (found in the bottom right).
  12. To return to your inbox, click on “My Mail” located in the top-right, underneath your name OR click on “Mail” located in the top-left, underneath “Outlook Web App.”